Lease Administrator

tweavertweaver RingPlus 35
The Forum Group
$24 an hour - Contract

Lease Administrator

DEPARTMENT: Residential Management

Manager, Lease Administration & LIHTC PERFORMANCE INFORMATION
This position ensures that all leasing related documentation is accurate, thereby protecting the company from legal actions.
Efficient processing of forms and documents.
Maintains revenue flow-through and enhances the integrity and reputation.

Essential Functions:

Lease Administration:

  • Review tenant leases and documents for accuracy and completeness.
  • Abstract and interpret residential lease documents in order to update and maintain Production system.
  • Process tenant move in/move out forms and ensure that the tenant is properly reflected in system.
  • Assist and support site Lease Administrators, Property Managers, residents, and brokers.
  • Provide assistance regarding lease information and, review tenant reconciliations with respect to all new leases and lease renewal questions.
  • Process Initial and Annual Apartment Registrations.
  • Track Lease Expiration tenants and send out 30 & 60 day lease renewal reminder letters. * Generate check requests for security deposit refunds.

DHCR Documentation:

  • Process all paperwork as required by DHCR.
  • Process corrections as mandated by DHCR.
  • Complete and file paperwork, as needed, for rent stabilization and apartment deregulation.
  • Provide information to owners when requested.


  • Serve as liaison between owners, Leasing Managers and Leasing Representatives.
  • Serve as direct contact for low income tenants.
  • Assist in audits when requested.
  • Maintain accurate and up-to-date data in the Production System.
  • Perform general administrative duties.

Position may be required to perform duties outside their normal responsibilities as needed and when requested.
Success factors: (The observable results the incumbent is expected to accomplish and the degree of freedom to act.)

  • All information on lease forms and supporting documentation is accurate and meets legal requirements.
  • Data in the Production System is 100% accurate.
  • Ensures master leases in OnSite are accurate.
  • All tasks are completed on time, with follow-up as needed.
  • Maintains a productive relationship with Leasing Managers and Representatives.

Associates or Bachelor’s degree

  • Minimum 1 year experience with residential real estate lease administration in NYC.
  • Minimum 1 year data entry experience.
  • Proficient in Microsoft Word and Excel.
  • Knowledge of MRI a plus.

Competencies: (Knowledge, skills and abilities necessary for job performance.)

  • Manages time effectively to accomplish multiple priorities with the most important tasks being completed with accuracy.
  • Shows initiative to identify and resolve inaccuracies or missing documents and information that could delay or invalidate the leasing process.
  • Works collaboratively with applicants, OnSite, Leasing Representatives and Leasing Managers, using effective interpersonal skills that engender trust and communication among all parties.
  • Solves problems effectively and independently, when possible, and communicates the status of leases and reports to necessary persons in a timely manner.

Physical/Environmental Requirements: (ADA statements re: communication, lifting, standing, moving, etc.)Work is typically performed in an office setting during normal business hours. However, depending on business requirements, evening and weekend work may be required.

Job Type: Contract

Salary: $24.00 /hour

Required experience:

  • Lease Administration: 3 years

Required education:

  • Bachelor's



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