Lease Administrator

tweavertweaver RingPlus 35
The Forum Group
$24 an hour - Contract
Lease AdministratorDEPARTMENT: Residential ManagementREPORTS TO:
Manager, Lease Administration & LIHTC PERFORMANCE INFORMATION
This position ensures that all leasing related documentation is accurate, thereby protecting the company from legal actions.
Efficient processing of forms and documents.
Maintains revenue flow-through and enhances the integrity and reputation.Essential Functions:Lease Administration:Review tenant leases and documents for accuracy and completeness.Abstract and interpret residential lease documents in order to update and maintain Production system.Process tenant move in/move out forms and ensure that the tenant is properly reflected in system.Assist and support site Lease Administrators, Property Managers, residents, and brokers.Provide assistance regarding lease information and, review tenant reconciliations with respect to all new leases and lease renewal questions.Process Initial and Annual Apartment Registrations.Track Lease Expiration tenants and send out 30 & 60 day lease renewal reminder letters. * Generate check requests for security deposit refunds.DHCR Documentation:Process all paperwork as required by DHCR.Process corrections as mandated by DHCR.Complete and file paperwork, as needed, for rent stabilization and apartment deregulation.Provide information to owners when requested.Administration:Serve as liaison between owners, Leasing Managers and Leasing Representatives.Serve as direct contact for low income tenants.Assist in audits when requested.Maintain accurate and up-to-date data in the Production System.Perform general administrative duties.Position may be required to perform duties outside their normal responsibilities as needed and when requested.
Success factors: (The observable results the incumbent is expected to accomplish and the degree of freedom to act.)All information on lease forms and supporting documentation is accurate and meets legal requirements.Data in the Production System is 100% accurate.Ensures master leases in OnSite are accurate.All tasks are completed on time, with follow-up as needed.Maintains a productive relationship with Leasing Managers and Representatives.SELECTION CRITERIA
Qualifications:
Associates or Bachelor’s degreeMinimum 1 year experience with residential real estate lease administration in NYC.Minimum 1 year data entry experience.Proficient in Microsoft Word and Excel.Knowledge of MRI a plus.Competencies: (Knowledge, skills and abilities necessary for job performance.)Manages time effectively to accomplish multiple priorities with the most important tasks being completed with accuracy.Shows initiative to identify and resolve inaccuracies or missing documents and information that could delay or invalidate the leasing process.Works collaboratively with applicants, OnSite, Leasing Representatives and Leasing Managers, using effective interpersonal skills that engender trust and communication among all parties.Solves problems effectively and independently, when possible, and communicates the status of leases and reports to necessary persons in a timely manner.Physical/Environmental Requirements: (ADA statements re: communication, lifting, standing, moving, etc.)Work is typically performed in an office setting during normal business hours. However, depending on business requirements, evening and weekend work may be required.Job Type: ContractSalary: $24.00 /hourRequired experience:Lease Administration: 3 yearsRequired education:Bachelor's


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